How to Write a Good Safety Plan - A step-by-step guide

How to Write a Good Safety Plan - A step-by-step guide

Investing in workplace safety is always prudent, especially considering the high cost of personal injury to the employer and individual employee. Superior to Urgent Care & Occupational Medicine, we find it disturbing that an organization puts out strong safety information, but doesn't take the necessary steps to back up its claims. This is where your workplace safety plan comes in.

These steps will help you create a comprehensive workplace safety plan and teach you how to use it to protect both the health of your employees and the health of your business:

1. Identify the risks

A safe workplace starts with anticipating potential hazards in your workplace. While hotel workers are more prone to falls and falls, oil and gas workers may be at risk from explosions and fires. Make sure your employees understand the risks associated with their individual jobs. Once you have identified the risks, it will be easier to train employees to avoid them.


2. Learn your company's compliance standards

OSHA is the government agency responsible for creating and enforcing standards for safe and healthy working conditions. It updates its rules frequently for individual companies, so it's important to stay on top of your company's standards.

In June 2018, OSHA began requiring construction companies to do more to prevent worker exposure to silica, including providing health screenings, providing respirators, and implementing written plans. Make sure you stay up-to-date with your company's requirements to stay compliant, as standards can change over the course of a month.

3. Develop programs and processes

You will need to create clear guidelines for your employees to promote a health and safety culture in your business. The employee's job description should be clear in writing, considering the health and safety responsibilities of each individual. Having the requirements of your program and process in writing is important because it reduces the chance of misinterpretation or misunderstanding.

Here are some examples of safety rules that require a written plan:

• Emergency plan

• Electrical safety

• Fire prevention plans

• Hearing Protection Plan

• Music communication programs

• Respiratory protection program

• Post-exposure prophylaxis for blood-borne diseases

• Protection of trenches and excavations


4. Train your staff

Training sessions should be held whenever a new hire is made or when a new system, process or equipment is introduced to the workplace. Make sure you train employees on how to identify hazards, prevent accidents and respond to injuries. Posters should be posted reminding you of your company's safety procedures and priorities, and employee handbooks should include workplace safety procedures.


5. Enter and review your security plan

If your managers don't agree with law enforcement, it will be difficult to implement changes in your health and safety policies. Annual safety inspections and training sessions are a good way to start enforcing safety rules. It's also important to regularly monitor the success of your program. Check your emergency number at least once a year or whenever a new risk is discovered.


6. Prepare for the inevitable injury

In any workplace, it's only a matter of time before an accident happens at work. Have a plan for where to take your employees when they are injured, and be aware of your occupational health and pay providers.

Taking necessary precautions during the pre-employment process, such as checking the employees' ability to perform the tasks, can lead to employee compensation.


More Tips for Writing an Effective Safety Plan

How to Write a Good Safety Plan - A step-by-step guide

There are many different ways to write a security plan for an event. Unfortunately, there is no "one size fits all" solution because of the wide variety of events, situations and risks that we all face. Any safety plan and program should be designed to ensure that all potential hazards are identified and appropriate control measures are implemented

The key to a good safety plan is that it is an effective tool for communicating to everyone involved what could go wrong and what needs to be done to prevent it from happening.

A key factor in this area is the amount of information in the plan and how it is organized.


• Be clear and concise

We have seen some of the security plans arrive on site in large casts nearly four inches in diameter, and they are thrown onto the production table by a winch - the idea is that this thing is big and heavy must cover everything. However, from a practical point of view, it is useless because no one has time to read it, and if someone wants to know something quickly, they have to dig up the mountain book before they find the details he wants.

An effective safety plan should be concise and easy to read in a simple, easy-to-navigate format that makes finding information easy. Important and important information should be gathered in the main part of the plan and if more details are needed, put it in the appendix. This means that your security team, customers and contractors can get the important information they need, as well as important details buried in pages and pages of misleading information.


• Make it Strong

An effective security plan is one that is constantly updated as the project evolves. For large projects where you are on site for long periods of time, you should update the security plan if new risks are discovered or implement additional controls. Likewise, if your subcontractors need to adjust their construction schedule or bring additional equipment to the site, you should update your plan with their updated schedule statement and risk assessment whatever is required.


• Who should write a safety plan?

We believe that as part of building a good safety culture, safety planning should be a team effort whenever possible. Having your team members contribute to your security plan or participate in a risk assessment for their area of ​​responsibility is an important way to give them responsibility for managing the security of their operations. It is also a good way to ensure that the team knows the content of the safety document by involving them in the design of the document.

The satiety plan should be approved and designed by someone with the appropriate skills, knowledge and experience to identify the risks and apply appropriate control measures. For more information on finding skills, read our support page. If your non-educated team members have contributed to the security plan, ensure that a qualified person reviews their work to ensure it is adequate for the job.


• What should the plan cover?

You must be clear about your program of activities covered by the security plan. Programming can be divided into three main parts, construction, open or live programming, and failure.

The risks at the venue will be very different during the construction phase where you may have many contractors working on the metalwork. Using heavy machinery compared to real time where your main task will be to manage the audience.

Therefore, in order to make their documents concise and relevant for those who are interested, many people create different safety plans for the construction process and life events. For more information, read the support pages on the CDM construction process plan and program management plan.


• Distribution

We recommend that you share your safety plan with your team on computers and make it available on a laptop or tablet on site to allow you to browse documents quickly. It's a good idea to have a printed backup in case of a fire or similar situation, but the search function in the PDF reader can save you a lot of time when looking for information.


• Who else should be involved?

Consider who else may need to be involved in your security planning process. For large public events, you can include the police and local council in your planning process. Your site may also need to provide emergency evacuation information, access methods, and legal information for its own site.

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